Wedding Invitation 101, Part 2: Timing is Everything (aka When to Send Wedding Invitations)

Invitation-101-Timing-Is-Everything-Title

Hi guys, Ashley from Fine Day Press here! Welcome back to our Invitation 101 series, all about wedding invitations. Today’s post is all about timing: when to gather inspiration, when to order your wedding invitations and save the dates, when to send wedding invitations, and more!

Wedding planning the one time in life where we combine an incredibly joyful event with the complicated logistics of running a small army! I recommend keeping the invitation process stress-free by allowing yourself lots of time. This is also super helpful for your guests so they can make travel plans and other necessary arrangements to be there on your big day.

 

A YEAR IN ADVANCE

Start thinking about your invitations as early as possible in your wedding planning process. This could be a year or more in advance. Last-minute invitations would not be fun, not to mention the rush charges alone could blow your budget.

You can begin by envisioning your dream invitations with an inspiration board and identifying a few possible stationers to work with – see my first post for more details on getting started.

 

6-9 MONTHS IN ADVANCE

If you’re mailing a Save the Date, especially for a destination wedding, this is the time to get those in the mail. Our previous post covered Save the Dates in more detail.

If you’re working with a local paper shop, this is a great time to schedule an appointment to review the ins and outs of their ordering process and timeline. If you’re working with an online stationer, go ahead and order a few samples to get an idea of the products and papers you might like to use.

 

WHEN TO ORDER

For ready-made invitations, I recommend ordering your invitations 3 months in advance for local weddings or 6 months in advance for destination weddings. This will allow time for design, proofing, production, assembly, and mailing your invitations, while providing ample notice for your guests.

If you’ve decided to go the custom invitation route, this will usually add anywhere from 3 to 6 weeks on to your invitation process, so it’s important to consider this from the get-go and factor this in to your timeframe.

We’ve created a handy cheat sheet of important dates! Click here to download a printable PDF.

 

PRINTING & PRODUCTION

For digital printing, also known as flat printing, you can expect a production time of up to 2 weeks. Letterpress or specialty printing typically takes 3 weeks. Production can usually be expedited, but there is usually a charge associated with this. We’ll cover print and production methods in more detail in the next installment of this series.

 

CALLIGRAPHY

Planning to have beautiful calligraphy on your envelopes? Calligraphers generally require 2 to 3 weeks for addressing envelopes. Your stationer may be able to provide blank envelopes in advance so that this can get started while the invitations are printing.

 

WHEN TO SEND

A general rule is to send out invitations 6 to 8 weeks before the wedding. If it’s a destination wedding, at least 3 months ahead is the standard to allow time for travel plans.

Don’t forget to save a few days (or at least a weekend afternoon) for assembly. This could be as simple as putting the invitations in the envelopes and adding postage to the envelopes. but may require additional steps if such as assembling liners into envelopes (note: many stationers can assemble liners for you and may offer invitation assembly as well) or stamping a return address if you chose an address stamp instead of a printed return address.

This is the time to call in your troops. Grab your besties and ‘maids to lend  a hand; bribe them with pizza and wine post-project. Or this is could be a for you and your fiancé/ée to tackle together – put on some Netflix and make it a date night. Finally, tack on a few more days for mailing. International invitations can take anywhere from 6-10 days to arrive. We’ll cover mailing and postage in a later post.

 

AFTER THE BIG DAY

Once your wedding is over and you’ve had a blissful, relaxing honeymoon, it’s time to send out thank you notes to guests and loved ones! If you like, you can keep your thank you notes in the same design theme as your invitations and usually get them printed at a lower cost than your invitations – At Fine Day Press, we offer returning clients a 10% discount on day-of and thank you note orders – I’m willing to bet other stationers might do the same.

Stay tuned for our next Invitation 101 post; it will cover one of my favorite topics – printing methods.

Copper and Leather Wedding Invitation Inspiration

Ear­lier this year I teamed up with a tal­ented mix of folks to bring to life a rich, rein­vented rus­tic vision dreamed up by Amy Cham­pagne Events and cap­tured by Char­lotte Jenks Lewis. Collaborating with other creatives is a wonderful opportunity to explore new ideas, to challenge yourself, and to foster and build new relationships. This particular styled shoot was no exception. Inspired by vin­tage ski lodges and the clas­sic cop­per cups of Moscow Mule fame, I got to work cre­at­ing some copper and leather wedding invitation inspiration. –Nichole of Coral Pheasant

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

The wedding invitation suite features a mix of con­trast­ing col­ors and tex­tures. The invi­ta­tion is laser etched script text on a sheet of cognac leather, the enclo­sure cards are accented with cop­per leaf detail­ing, and the outer enve­lope and liner bring in rich berry tones. The escort cards and several welcome and gift tags also feature laser etched text on cognac leather and were paired with deep cranberry red and burgundy ribbon.

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Sara from Ink Revival adorned the cranberry red enve­lope with her gor­geous cal­lig­ra­phy in cop­per ink. She was able to match the font used in the suite to create a cohesive look.

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

One of my favorite ele­ments from the paper story is the wel­come box for wedding guests, a preview of a Moscow Mule station at the wedding reception. The welcome box fea­tures mini cop­per Moscow Mule cups and all the ingre­di­ents needed to make Moscow Mules — mini vodka bottles, ginger beer, and limes – and then a bit of relief if too many Mules are consumed!

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Copper and Leather Wedding Invitation Inspiration by Coral Pheasant / Photo: Charlotte Jenks Lewis / Oh So Beautiful Paper

Ed Note: Coral Pheasant is a member of the Designer Rolodex – you can see more of Nichole’s beautiful work right here or visit the real wedding invitations gallery for more invitation inspiration!

Photo Credits: Charlotte Jenks Lewis

Behind the Stationery: Coral Pheasant

Hello! My name is Nichole and I am the Chief Dreamer and designer at Coral Pheasant on the Connecticut shoreline. I am delighted to be guest blogging on my favorite stationery spot on the web this week, and I’m excited to share some of my work and behind the scenes with you. I’m a paper nerd with a penchant for beautiful typography, gorgeous patterns and thick, luxurious stock. Custom invitations are my specialty. I adore clients who respect etiquette and tradition, appreciate the rules, and break them just a bit to create a hip, on-trend, thoughtful and highly personalized stationery suites.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

Art has been in my blood for as long as I can remember and my parents encouraged my pursuits wholeheartedly. One of my earliest memories of creating was building my dollhouse with my father. Everything on that miniature house was handcrafted from laying the chimney brick by little brick, to wallpapering the walls, to building the furniture. I delighted in working with my hands to make sure the tiniest of details was perfect. In college, I pursued my love of design by enrolling in a Fine Arts program and graduating with a Bachelor of Fine Arts degree.  It was during those four years that I became infatuated with typography and knew I had found my calling.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

The vendors that we hired for our wedding quickly became friends and I was invited to collaborate with them on editorial shoots. My involvement in these creative projects and their support was the kick in the pants I needed to formally develop my stationery business. For the next two years I worked both my corporate job and my own business. In 2012, I attended the Engage! Luxury Wedding Conference and had the great fortune of meeting Sarah Haywood, one of Britain’s top wedding planners. It was this serendipitous encounter that led to our collaboration on the redesign of her 240-page Wedding Bible and her Wedding Bible Planner. Meeting Sarah and landing the job gave me the confidence to dedicate myself full time to my business. Two weeks after returning home from the conference I resigned from my job and began the crazy, rewarding, challenging, wonderful journey of being an entrepreneur.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

When thinking of a name for my business I was sitting on the couch in our apartment’s living room and looking around the space. Sitting on a credenza that was a vignette I had styled that was composed of a tall cylindrical vase filled with pheasant feathers and a piece of coral. (I’ve long had a thing for what I like to call “animal ephemera”). I put the two words together and really liked how they sounded. After doing a quick internet search I confirmed that the URL was available (not an easy feat to find one that’s not been taken!) and knew I had a winner. For a while there, I always associated the word coral with the petrified piece that was the original inspiration. It wasn’t until I stared at the clothes hanging in my closet that I realized I owned multiple coral-colored things and a light bulb went on. Of course coral was also a color! It’s funny how something can be so obvious and yet so elusive.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

My design process begins with learning as much as I can about the couple I’m working with. I want to know what they love to eat, how they spend their vacations, where they shop and what makes their house a home. Learning what they love in their day-to-day life – and what they don’t! – helps tremendously in understanding the vision for their wedding day.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

My design process is also heavily inspired by vintage finds and studying beautifully curated interiors. In my questionnaire I ask my clients what the most treasured piece of furniture or art is in their home. This speaks volumes to me! I love the history behind objects and the visual storytelling that develops as these treasured pieces find their way into homes. The layering of unexpected items, their textures and patinas and patterns. It parallels the design of my stationery. I always seek to have each item in a suite coordinate with the whole but never “match.”  I like to vary the sizes of the cards and the colors of the envelopes and I strive to create an element of discovery. This element might be a charming detail tucked into the envelope liner or the unexpected placement of the stamp on an RSVP envelope.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

Working for yourself certainly has its rewards and challenges. One of the rewards is realizing my world got so much bigger. When I was working for a company, that was my world. I went to work, did my job and came home. I loved the people I worked with and they were essentially my “network.” For the most part we were all similar in age, doing similar things. When I started working for myself, I crossed paths with so many new people, with a multitude of talents, from wildly diverse backgrounds. It was – and is – wonderful to connect with people who are different from me. Each person brings a new perspective and can challenge you to see things in a new light. On the flip side, being a company of one can be lonely. I loved the people I worked with at my past job. There was definitely a social aspect to work where we all had lunch together and it was easy to bounce ideas around. I also had others to hold me accountable for tasks and projects. When you work for yourself, you have to make a concerted effort to network and you’re the one steering the ship.

Behind the Stationery: Coral Pheasant / Oh So Beautiful Paper

I hope you enjoyed learning a little bit about this gal behind the paper!

Photo Credits: Coral Pheasant

DIY Shibori-Inspired Watercolor Placemats

Hi Everyone! We have another fantastic guest post from Nichole of Coral Pheasant coming up in just a bit, but first I wanted to pop back in to share a quick DIY project that I’ve had brewing in my head for the past couple of months. I thought these DIY Shibori-inspired watercolor placemats might be fun for outdoor celebrations over the long Labor Day weekend – or even for the holidays once we’re forced to move things back indoors. I love Shibori patterns, and I also love dyeing fabric, but the fabric dyeing process can be kind of intense and I wanted a bit more control over the results. So! I decided to break out my 30-color Koi Watercolor Pocket Field Sketch Box and see what I could do with watercolor paint and placemat-sized watercolor paper. These placemats would be a fun and unfussy addition to an informal dinner party (when you don’t necessarily want to bust out the fancy linens) or put a few together to create a colorful table runner!

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

I made two placemat designs: one inspired by the traditional Shibori triangle fold technique, and another striped design loosely inspired by the rubber band resist technique. The triangle fold pattern was actually inspired by my Shibori-inspired shower curtain that I picked up from Target a couple of years ago (of all things), and the striped pattern was inspired by the pattern on this chair. The two patterns work really well together, and I love the mix of cobalt and indigo blue. Also! This is a first for me, but I thought it might be easier for all of you to watch the actual painting process rather than try to photograph each and every step – so I made a video tutorial! Please forgive the video quality (it was just me and Hyperlapse on my phone), but it was so fun to put the whole process together, so hopefully I’ll be able to do more of these videos down the road!

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

Supplies

12″ x 18″ watercolor paper

30-Color Koi Watercolor Pocket Field Sketch Box

Size 6 Round Brush (I used this one)

3/4″ or 1″ Flat Wash Brush (I used a 3/4″ flat brush from this set)

12″ Ruler

18″ Ruler

Pencil

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

To Make the “Triangle Fold” Placemats

Step 1. Using a pencil and the 12″ ruler, draw very light straight vertical lines at 3″ intervals along your paper. Then, starting in the top left corner and continuing across the page, use the 18″ ruler to draw very light diagonal lines to connect the vertical lines. Once all of the lines have been drawn, the paper should look something like this (I highlighted my lines in lavender so you could see them more easily):

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

Step 2. Using the brush provided in the Koi Watercolor Pocket Field Sketch Box or a Size 6 round brush, paint the lines a deep indigo color. Use a lot of the indigo pigment and very little water to achieve a deep, saturated watercolor paint color. I recommend working in small sections from left to right (or right to left if you’re left handed) – you’ll see why in the video, because I made a mistake and smudged the wet watercolor paint after painting too far down one of the diagonal lines! Apply different levels of pressure along each line to create wider and thinner sections of each line. Let everything dry completely, about 10 minutes. You can use the drying time to paint more placemats.

Step 3. Use the round brush to add a small amount of indigo pigment to a small cup of water. Once the placemat is fully dry, use the tinted water to go over each line to create a diffuse dye-like effect. Finally, add an extra dose of indigo pigment where the lines intersect. Let the placemats dry completely and they’ll be ready to use!

To Make the Striped Placemats:

Step 1. Using a pencil and a 12″ ruler, draw very light straight vertical lines at 3″ intervals along your paper.

Step 2. Using a 3/4″ flat wash brush, paint varying horizontal widths (mine were between 1/4″ wide and 1″ wide) along each vertical line and alternating between cobalt and indigo on every other line.

Step 3. Use the thin edge of the brush to connect the horizontal sections along each vertical line. Add a layer of tinted water over each horizontal width to blend and create a more diffuse dye-like effect. Let the placemats dry completely and they’ll be ready to use!

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

DIY Shibori-Inspired Watercolor Placemats / Oh So Beautiful Paper

These placemats could easily pull double duty as place cards by writing the name of each guest in a visible location. Or, if placemats just aren’t your vibe, put a few together to make them into a custom table runner! I could totally see them providing a much-needed pop of color between a wood table and a wood or slate cheese plate. Or on top of a console table serving as a temporary bar or dessert station! So many options!

Photo Credit: Nole Garey for Oh So Beautiful Paper

Unique and Memorable Save the Date Ideas

The ring has been picked, the question has been popped, and the answer has been exclaimed: YES! Congratulations on your engagement! Now it’s time to make sure your nearest and dearest know about your upcoming wedding – assuming you have a venue and a date, of course. Small details people. You need a Save the Date of course! Here are a few unique and memorable Save the Date ideas to help get the inspiration flowing. –Nichole of Coral Pheasant

Often there is a push to get Save the Dates out as soon as pos­si­ble and it can be over­whelm­ing to make a quick deci­sion. A tried and true option is to use a favorite photo – and that’s great! Your friends and fam­ily will cer­tainly know whose wed­ding is com­ing up. But if there’s time to put a lit­tle more thought into your Save the Date, the result can be unique and mem­o­rable. Con­sider favorite mem­o­ries and past times. Maybe you met in col­lege or the two of you love sam­pling wines. Or if you have a solid sense of the cel­e­bra­tion you are plan­ning, take inspi­ra­tion from that. Below are a col­lec­tion of Save the Date ideas that break the mold and truly set the stage for a wed­ding not to be missed!

coral_pheasant_save_the_date_1_navy_laser_cut_tuxedo

It’s always a treat when a cou­ple has enlisted the help of a sea­soned event plan­ner. Bren­dan and Ryan hired Diana at Jubilee Events to design and coor­di­nate their upcom­ing wed­ding. Diana learned that Ryan, who works in fash­ion in NYC, was hav­ing a cus­tom navy blue Tom Ford tuxedo made. A light ­bulb went off and they had the idea to cre­ate a Save the Date inspired by the tux. When they shared the con­cept with me, I thought it would be a fun guest expe­ri­ence to be able to inter­act with the design. Here, the tuxedo is laser cut out of navy blue stock and the “shirt and bow tie” insert slides out to reveal the details of their day.

coral_pheasant_save_the_date_2_gold_foil_hollywood_regency_hip_hop

Sarah and Mike might just be the fun­ni­est clients I’ve had the plea­sure of work­ing with. Sarah’s vision for her wed­ding was a gor­geous affair inspired by Hol­ly­wood Regency details with lots of shim­mer­ing gold. And hip-hop. The two of them love their music and cer­tainly didn’t take them­selves too seri­ously. Their Save the Dates fea­tured a strong typo­graphic design with Regency details and slightly inap­pro­pri­ate language.

coral_pheasant_save_the_date_3_circus_carnival_illustration

When your wed­ding is inspired by a vin­tage car­ni­val, what bet­ter than to “announce” it with an illus­trated pull tab Save the Date?! The cus­tom illus­tra­tion by Myr­tle and Lloyd incor­po­rates the wed­ding col­ors and a small slit in the mega­phone allows for a tab that, when pulled, reveals “Save the Date!” The enve­lope was flipped upside down so that the cir­cus tent above their return address fit sweetly onto the flap.

coral_pheasant_save_the_date_4_trifold_preppy_connecticut

The first three exam­ples of Save the Dates were clearly derived from the couple’s indi­vid­ual wed­ding designs – but that’s not always the case. It’s per­fectly fine for your Save the Dates to be unique and sep­a­rate from your actual wed­ding. Megan and Mike wanted to use their engage­ment pho­tos and I – always lov­ing the chance to engage the guest – cre­ated a fold out card that showed sev­eral of them. The enve­lope was sewn in half to cre­ate two pock­ets. The photo card slipped into one side while the other pocket held a small card with their wed­ding website.

coral_pheasant_save_the_date_5_gold_foil_new_years_eve

When your wedding is on one of the most festive nights of the year, you werk it. New Year’s Eve, gold foil, festive language, fireworks. You get it. AmIright?!

coral_pheasant_save_the_date_6_yellow_blue_college_university_pennant

Kacie and Chris met and fell in love while stu­dents at Quin­nip­iac Uni­ver­sity. A cus­tom pen­nant in the university’s col­ors serves as their Save the Date. The pen­nant was rolled and mailed to guests in a mail­ing tube with a coor­di­nat­ing label and postage stamp.

coral_pheasant_save_the_date_7_lobster_clam_bake_nautical

This casual clam­bake lob­ster fest wed­ding was announced with step-by-step instruc­tions on how to chow down. Their upcom­ing nup­tials are cer­tainly claws for cel­e­bra­tion! (See what I did there?!)

coral_pheasant_save_the_date_8_purple_plum_art_deco_magnet

A new take on a mag­net Save the Date. The announce­ment was printed on double-thick stock and the mag­net was mounted within a printed frame.

coral_pheasant_save_the_date_9_blush_pink_marsala_rustic_vintage_trifold_confetti

Jor­dan and Mike’s rus­tic vin­tage wed­ding will be held at the bride’s fam­ily home in Sep­tem­ber. Their tri­fold Save the Date unfolds to reveal the details and a lit­tle glas­sine enve­lope filled with coor­di­nat­ing con­fetti and a card with their wed­ding web­site. A vin­tage flo­ral pat­tern in their event col­ors appears on the reverse (that’s the flo­ral pat­tern seen in the back­ground) and hints at the event design dreamed up by Diana of Jubilee Events.

coral_pheasant_save_the_date_10_boozy_wine

When Britt described her ideal wed­ding as a “big fun boozy party” I knew we would have some fun with her Save the Dates. For these oenophile’s (aka wine lovers!), wine rings and splat­ters announce their wed­ding at Jonathan Edwards Winery.

Photo Credits: Coral Pheasant